Time Management: The Ultimate Tool in Your Toolbox

From the time I was about six or 7, I was always preoccupied time. My parents still joke about my famous line “What time is it? And what is there to do?!” I had so much energy and so much I wanted to do that I wanted to make sure that every minute of my day was packed with as much activity as possible.

My feelings about time have constantly changed, but after studying time management and reflecting on what time means and its connection to my feelings around death, I came to know it as one of the most important tools in my toolbox for starting to create the life I want to live.

The Evolution of Our Concept of Time

To understand the concept of time, we must first look at the history of the word. The English word “time” comes from the Old English tima “limited space of time,” Our ancestors had a much different concept of time. They didn’t have hours or minutes to break down their day; instead, they measured time by the sun, moon, and stars. As humans evolved, so did our concept of time.

There are many different definitions and concepts of time. Some people see time as a linear progression from past to present to future, while others see it as a cyclical process that repeats itself endlessly. The industrial revolution and rise of capitalism changed the way we perceive time. We were taught to see time as a commodity to be bought and sold, rather than as a natural phenomenon.

Understanding Our Perception of Time

Our perception of time is an interesting concept that can vary between individuals and situations. We tend to overestimate what we can accomplish in a day and underestimate what we can do in a year. Have you ever noticed how time seems to drag when you’re doing something you dread but flies by when you’re fully engaged in something you enjoy?

Understanding our relationship with time and our feelings around it is crucial to managing it effectively. For example, do you feel like you need more time in a day? Or do you find yourself bored, like your days are dragging along? Maybe you’re anxious that you won’t accomplish all your goals before your time runs out. Take some time to study your relationship with time and your feelings around it.

Imagine having complete control over your time on Earth. What would you choose to do with it? By better understanding our perception of time, we can make more informed decisions about how we use it to create the life we want to live.

Using Time as a Tool in Our Toolbox

Time management is just one of the key pieces in creating a strategy for building the life we want. Not in the sense that we were taught, where we’re forced to sell our time for money, but instead, enjoying all or most of our time, moving our bodies through spaces and in ways that are fulfilling to us and not just bearable.

So, how do we use time as a tool in our toolbox? We start by reflecting on our values, purpose statements, and SMART goals. We imagine our dream lives and come up with five action items that we need to take to achieve those goals. Using ChatGPT as a tool to help break down larger goals into smaller and easier tasks to complete can be useful. Once we have a clear game plan, we can take stock of what time we have available to achieve all our goals.

The Four Quadrants of Our Lives

There are 168 hours in a week, and we need to block out the time we need to spend on basic survival: working, sleeping, and other necessary activities. From there, we can begin to block off time for the other quadrants of our lives: social connection, rest, and health. Before we can begin creating our dream lives, we have to build a solid foundation in these four quadrants.

But it’s not enough to just block off time on our calendars. We need to have a set of tasks in mind for each quadrant, so that we know exactly what to focus on during that time. For example, if we’ve blocked off an hour for social connection, we should have a list of activities or people we want to connect with and how during that time.

Block Off Time and Focus on Specific Tasks

Once we have our game plan in place, it’s time to take stock of the time we have available to achieve our goals. One of the best ways to do this is by blocking off time on our calendars and focusing on specific tasks during those times. I recommend starting with one hour of focused, intentional time for each of your goals in the other three quadrants (social connection, health, rest and recovery). This way, we ensure that we have a good balance of all four aspects of our lives.

As we become more comfortable with this system, we can increase the amount of time we block off for activities that will get us closer to living the life we want to live. Remember, time is a valuable commodity, but with the right strategy and focus, we can make it work for us.

Looking Ahead: More Strategies for Effective Time Management

As we wrap up this post, I hope that you now have a deeper understanding of the importance of time and how you can use it as a tool to create the life you want to live. Time management is not just about being more productive or getting more done in less time. It’s about prioritizing what’s important to you, taking control of your time, and using it wisely.

In my future posts, I will be exploring more strategies on how to schedule your time for maximum results and how to overcome common time management challenges. So be sure to subscribe to my blog and stay tuned for more!

Now, I’d love to hear from you. What are some time management strategies that have worked well for you? How do you prioritize your time? Do you have any unique concepts of time that I didn’t share in this post? Share your thoughts in the comments below!

Read my previous blog about tracking time read more tips on managing your time effectively: Transform Your Time: Time Tracking For Productivity

Click below to watch the one of the best teachers on YouTube explain time and how we experience it through the lens of physics!